Privacy Policy

Last updated: January 2026

risingempire AG ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our restaurant payroll management software and related services.

Data Controller Information

The data controller for your personal information is risingempire AG, a company registered in Germany with registration number HRB864237. Our registered office is located at Friedrichstraße 111, 80222 Munich, Bavaria, Germany.

Data We Collect

The data we collect includes personal information that you provide directly to us and information that is automatically collected when you use our services. We collect the following types of personal data:

• • Contact information (name, email address, phone number)
• • Business information (company name, address, industry details)
• • Account credentials and authentication data
• • Employee data processed through our payroll system
• • Usage data and analytics information
• • Communication records and support interactions
• • Payment and billing information

How We Use Your Information

We use your personal data for various purposes based on legitimate business interests, contractual necessity, and legal compliance. How we use your information includes:

• • Providing and maintaining our payroll management services
• • Processing payroll data and generating reports
• • Communicating with you about our services and support
• • Ensuring compliance with labour laws and regulations
• • Improving our software and developing new features
• • Preventing fraud and ensuring system security
• • Meeting legal and regulatory requirements

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds: contractual necessity for service provision, legitimate interests for business operations and improvements, legal compliance for regulatory requirements, and consent for marketing communications where applicable.

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner. For detailed information about our use of cookies, please refer to our Cookie Policy.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your data with trusted service providers who assist us in operating our platform, conducting business, or serving you, provided they agree to keep this information confidential. We may also disclose your information when required by law or to protect our rights and safety.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include encryption, access controls, regular security assessments, and staff training on data protection principles.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Payroll data is typically retained for seven years in accordance with German tax and employment law requirements. Account information is retained for the duration of your subscription and for a reasonable period thereafter.

Your Rights

Under GDPR, you have the following rights regarding your personal data:

• • Right of access to your personal data
• • Right to rectification of inaccurate data
• • Right to erasure ("right to be forgotten")
• • Right to restrict processing
• • Right to data portability
• • Right to object to processing
• • Right to withdraw consent

International Data Transfers

Your personal data is primarily processed within the European Union. If we transfer data outside the EU, we ensure adequate protection through appropriate safeguards such as Standard Contractual Clauses or adequacy decisions by the European Commission.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us using the following contact information:

You also have the right to lodge a complaint with the relevant data protection authority if you believe we have not handled your personal data in accordance with applicable law. In Germany, this is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).